STANDING RULES
of the Professional Photographers of Los Angeles County
Adopted December 6, 2017
Effective January 1, 2018

 

MEMBERSHIP CLASSIFICATIONS

General

The membership of PPLAC shall consist of such individuals, firms and other organizations as may be eligible under the various classifications described in this article, and whose membership applications are approved by proper action of the Board of Directors. Members shall be entitled to such services and privileges as shall from time to time be determined for their various classifications by proper action of the Board of Directors.

Classifications

There shall be five (5) classifications of membership:

A. Professional Membership: $120.00

An individual engaged in the field of professional photography who conforms to applicable laws as pertains to a business establishment, or one who is employed in a professional photographic capacity.

B. Aspiring Membership: $75.00

Individuals who aspire to be a professional photographer. Each individual may be an aspiring member for no more than two years in their lifetime. The total number of aspiring members cannot exceed twenty (20%) percent of the total membership of PPLAC. Aspiring members have limited membership privileges. May enter print or digital photographic competitions for critique only.

C. Sponsor Membership: $250.00 or $500.00 in product/services

A manufacturer or firm providing photographic equipment, materials, laboratories, publishers, supplies or services to photographers (listed by company name). This classification includes electronic visibility and a display table with promotional opportunity at each meeting. Sponsors have limited membership privileges and may not enter print or digital competitions.
Promotions of products or services are limited to active , paid Sponsors at all General Meetings and the Open House.

D. Honorary

A PPLAC Professional Active member in good standing, who has performed outstanding service to PPLAC, or a Speaker. Must be nominated by two Board Members and receive a three fourths vote of all members of the Board of Directors. The duration an individual will be an Honorary Member shall be determined for each individual by the Board of Directors when nominated

E. Life Member

All presidents elected for two consecutive full terms, in good standing of PPLAC, will be nominated for Life Member at the end of their second consecutive full term in office and must receive a three fourths (3/4) vote of all members of the Board of Directors.

 

MEMBERSHIP & GUEST FEES

Membership Fees

  • Professional Membership $120/year
  • Aspiring Membership $75/year, max 2 years, then upgrade to Professional Membership
  • Sponsoring Membership $250/year or $500.00 in product/services

 

Meeting Guest Fees

    • Speaker Meetings: $20 (may be applied to membership if joining that same meeting or within 30 days.)
    • Speaker Meetings $10 if signed up on Meetup Calendar. (May be applied to membership if joining that same meeting or within 30 days.)
    • Affiliate Members: No Guest Charge
    • Digital Photographic Competition (DPC): No Guest Charge
    • Annual PPLAC Open House: No Guest Charge.

 

In all membership classifications, PPA and PPC membership is encouraged but optional.

The Board of Directors shall establish schedules of membership fees on an annual basis.

Any membership fees prescribed by the Board of Directors must accompany each application for membership.

Approval of Membership Application and Classifications

Applications for membership shall be submitted by the Membership Committee to the Board of Directors for approval. Each applicant shall meet all requirements set forth in the PPLAC Bylaws and Standing Rules to be accepted as a member.

Authority for classification or re-classification of members or applicants shall rest with the Board of Directors.

Membership Obligations

It shall be the responsibility of every member, regardless of their classification, to advise the PPLAC Membership Director within thirty (30) days after a change in the member’s status that affects their membership or their membership classification.

It shall be the responsibility of every member to notify the PPLAC office promptly of any change in their name, business name, address or telephone number(s) email and/or website addresses.

Membership Meetings

A General Meeting that includes an announcement of the next year’s slate of the Board of Directors must be held each year in the month of November.

Monthly Meetings: There shall be at least ten (10) monthly meetings of the membership held each calendar year not including the January Open House/Board of Directors Installation.

Members shall be notified seven (7) calendar days in advance of each meeting. The Webmaster Editor shall publish all notices of all meetings of the Membership and the Board of Directors as required by law or by the PPLAC Bylaws via electronic newsletter.

ELECTION OF OFFICERS AND DIRECTORS

Procedure

The Nominating Committee shall submit the names of candidates for any Board position at the October meeting of the Board of Directors. Said candidates shall be PPLAC Professional members in good standing. Following approval by the Board of Directors, the names of candidates shall be presented to the membership at the October general meeting and nominations from the floor of qualified members will be accepted. Final approval of the ballot of Officers and Directors will be made at the November meeting of the Board of Directors. See “Tenure and Limitations”.

Provision for Balloting

The election of Officers and Directors shall be by ballot sent and voted on only by current Professional PPLAC members in good standing via U.S. Post Office mail and/or by secure electronic voting software systems via members’ email addresses, as deemed necessary by the current Board of Directors. Ballots must be received no later than two (2) calendar days prior to the November Annual Membership Meeting. All ballots will be tabulated by the Secretary and two other members of the Board of Directors at the Annual Meeting. All candidates must have a majority vote of the ballots cast to take office. A second ballot to determine a majority vote for an officer where there is more than one candidate on the ballot for that office may be taken at the Annual Meeting. Candidates for Directors not receiving a majority vote will not be on the Board of Directors. The tally shall become the official result and must be published in the next electronic newsletter within thirty (30) days. All ballots must be kept in the possession of the Secretary for sixty (60) calendar days and made available to any PPLAC member.

Filling a Vacancy

In the event of the death, resignation or expulsion of any Officer or Director, the Nominating Committee shall present a nominee–who has Professional status in good standing–to fill the vacancy. Following approval by the Board of Directors, said nominee shall fill the vacancy until the expiration of the term.

Qualification for Voting

Voting shall be limited to Professional level PPLAC members, in good standing.

Tenure and Limitations

  1. With the exception of President, officers shall be elected annually to serve a one year term or until their successors are elected.
  2. The President shall have been an elected Board officer at least one full term prior to taking office as President, and may only serve two one-year terms.
  3. Directors shall have been members of PPLAC at least one year prior to taking office unless approved by the Board.
  4. There shall not be more than one member of a studio or company/organization serving on the Board of Directors at any one time.
  5. The immediate Past President or another Past President shall be appointed as Parliamentarian for a one year term by the Nominating Committee, subject to the approval of the Board of Directors.
  6. Exception to these provisions of “Tenure and Limitations” shall require three-fourths (3/4) vote of all members of the Board of Directors.

Taking Office

The January meeting of the Board of Directors will be a joint meeting of the old and new Board of Directors. The outgoing President will call for the final committee reports and after disposing of business on hand will turn over the meeting to the incoming President. Upon transfer of the Presidency, the Board will vote whether or not to bestow a Life Membership on the outgoing President.
The new Officers and Directors will take office at the regular meeting of the Board of Directors in January preceding their official installation and will be responsible for the administration, direction and control of all functions for their term of office.

OFFICERS, DIRECTORS & CO-CHAIRS: DUTIES

President

The President shall lead PPLAC, helping to determine the overarching goal of the organization; making and meeting yearly goals; managing each Board position to make sure the volunteer is able to successfully complete their duties; overseeing the integrity of the Bylaws and Standing Rules; leading the general meetings, representing the group at State and National meetings, and setting a high-caliber professional example for all PPLAC members.

1st Vice President

The 1st Vice President shall assist the President in his or her yearly duties as requested.
Engage General Meeting speakers, Programs and Workshops and manage their travel, dinner and speaking arrangements. Coordinate the judges notification of dinner location with the DPC director. The 1st Vice President will also manage the PPLAC Calendar, Meetup site and Social Media page(s).

2nd Vice President

The 2nd Vice President shall also assist the President in his or her yearly duties as requested.
Management of PPLAC membership, which includes coordination of new member outreach; communications with potential and current members; intake of new members and sponsors; organization and supervision of membership table at meetings; keeping sponsors current with paid fees or in-lieu product donations; collecting new member and guest fees to be passed on to Treasurer; and assisting with year-end voting preparations and tabulation.

Secretary

The Secretary shall take minutes at all Board Meetings and distribute them via email in a timely manner to all Board members; send all ballot information to Webmaster; receive mailed ballots and give a tally to the Board; and inform Board of all PPA, PPC and PPLAC calendared events.

Treasurer

The Treasurer shall maintain accurate records of all income and expenses; pay reimbursements; manage yearly tax reports; track required memberships such as PPC and PPA; receive monies and signatures at the Digital Photographic Competitions and report this activity to the DPC Chair; and present monthly financial reports to the Board.

Webmaster

The Webmaster shall be responsible for the design and maintenance of the PPLAC website, keeping all records and events on the site accurate and up to date, and for creating and emailing the monthly newsletter and all email blasts in concert with the Editor.

Newsletter Editor

The Editor shall coordinate with the Webmaster to create and email the monthly newsletter and email blasts.

Digital Photographic Competition Director

The Digital Photographic Competition Director shall manage and conduct the competition according to the appropriate rules pertaining to print or digital competitions, keeping track of all entries and award winners and coordinating the year-end scores to determine the winners of the Photographer of the Year awards presented at the January Open House. Also responsible for selecting a DPC Committee to assist at each competition as needed; meet with selected judges before each competition to discuss PPLAC’s categories and choose a judge for the yearly Open House Judge’s Award or may ask the President to choose a judge.

Fundraising Director

The Fundraising Director shall obtain all goods earmarked for silent auction or drawings, receive and distribute as necessary all in-lieu sponsor donations; collect said monies for Treasurer and conduct the events at pertinent General Meetings.

Hospitality Director

The Hospitality Director shall be responsible for procuring all refreshments for the General Meetings, purchasing the food and drink to be offered to members; setting up and taking down the refreshment table, and maintaining an accurate accounting of refreshment expenses for presentation to the Treasurer.

Editorial Co-Chair

The Editorial Co-Chair shall photograph each General Meeting, as well as events and other programs, and provide these images to the Communications Director and Editor to be used in the newsletter or other appropriate communication, while assisting the Editor in his or her duties if requested.

Hospitality Co-Chair

The Hospitality Co-Chair shall assist the Hospitality Director in his or her duties.

Membership Co-Chairs

The Membership Co-Chairs shall assist the 2nd Vice President/Membership in his or her duties, as well as coordinate and manage Sponsor outreach.

Fundraising Co-Chair

The Fundraising Co-Chair shall assist the Fundraising Director in his or her duties.

FINANCE

New budget items or proposed increases in existing budget items will not be transferred or pulled from other existing line or budget items. New or proposed increases will be made as negative or in-the-red line items to more accurately reflect future budgetary needs. Funds for new budget items or increases in existing line items should be verified to exist in other line items, or be paid for by corresponding increases in estimated income.

All reimbursable expenses must be submitted to the Treasurer within 90 days of the expenditure to insure payment. Detailed receipts or vouchers must accompany all Reimbursement Request Forms, without which, no payment will be made.

All expenses exceeding the amount allotted by the budget must have the consent of the Board of Directors before being committed, except that expenses up to 10% over the allotted a mount maybe approved on an emergency basis provided the PPLAC President and/or Treasurer have been contacted and have given approval.

The funds for all PPLAC committees shall be maintained in the account of PPLAC unless otherwise directed by the Board or established by the bylaws of the corporation.

Proposed income and expenses of PPLAC funds shall be submitted to the Board of Directors.

The PPLAC President or designated representative shall be reimbursed for PPC-related travel and lodging expenses for up to four PPC Board Meetings per year.

Reimbursement shall be for up to two nights’ lodging, plus gas or plane fare (whichever is cheaper) for PPC Board Meetings in Northern California, and one nights’ lodging and gas for Southern California meetings.

A 1st Vice President or designated representative who intends to succeed to President the immediate following year shall also have PPC-related travel expenses for up to four PPC Board Meetings per year reimbursed following the same guidelines as Presidential reimbursement.

All funds for events, projects and membership dues shall be collected only by appropriate committee chairpersons, to be accurately recorded on the official books as maintained by the Treasurer.

Click here for 2018 Digital Photographic Competition Rules and Entry Specifications